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Presenter Information

The International Association of Wildland Fire and its partners place high importance on integrity, responsibility and reputation and expect members to display high standards of behaviour that are conducive to creating and maintaining diverse and inclusive practices.  This includes the manner in which we conduct ourselves in normal business practices and at our conferences.

To better assist conference presenters, panel members, and other participants, we have prepared these guidelines to help improve understanding of our changing social environment, the importance of considering audience perception, and how to prepare to ensure that appropriate language and images are used during presentations at conferences and workshops.  In this guide we provide some helpful advice on presentation ethics; oral presentation language in terms of implications to sensitivity, respect, and inclusivity; thoughts on developing presentation visual aids; and identified areas of inappropriate behaviour.

IAWF and partners expect all presenters to:

  • Provide opportunities for others to learn and develop in ways that are in keeping with the IAWF commitment to diversity, equity, and inclusion.
  • Refrain from demeaning, discriminatory, or harassing behaviour, materials, and speech.
  • Refrain from harassment of or any form of discrimination against another participant, staff member, volunteer or others.
  • Always fully disclose and resolve any existing or potential conflicts of interest.
  • Always keep proprietary information confidential unless the appropriate person authorizes its disclosure.
Presenter Guidelines
Recording of Presenter Orientation

Speaker Portal in PheedLoop: We will be using PheedLoop for our hybrid conference platform; all presenters, both in person and remote will have a Speaker Portal. All presenters will need access to their speaker portal in PheedLoop. If you do not have the link, please reach out to us.

Once you enter the speaker portal, you should:

  • Update your profile (add City, State/Province, and Country for Location)
  • Review your session title for accuracy.
  • Review and update your session description if needed – you may update for typos or grammar, please do not change the intent of your presentation.
  • Check your Assigned Tasks – mark complete when finished.
  • Add session files, you can add resources that you would like made available to the attendees, just do not mark the Private File box. 

Presenter Orientation:  We will conduct 3 presenter orientations, please do your best to attend at least one session. 

Register: All presenters are required to registration and pay for the conference.  The deadline for presenters to register is September 4; if you are unable to pay when you register, you can select the “invoice me” option. 

IMPORTANT DATES

  • June 29 – complete the form to confirm your presentation format. 
  • September 4 – register for the conference.
  • October 6, 8 and 9 – presenter orientation
  • 24 hours before your presentation – upload presentation
  • October 19 – 23– Wildland Fire Canada Conference
 
  
  • Check the detailed program schedule for the exact length of your presentation as they may vary. 
  • Allow plenty of time for Q&A and transition. 
  • Practice in advance to ensure you do not go over your allotted time.
  • Format your presentation in widescreen (16:9), this is generally the default in PowerPoint. 
  • Ignite Talks are 5-minute presentation.
  • These are meant to be fast paced; there is not time allotted for Q&A.
  • Practice in advance to ensure you do not go over your allotted time.
  • Format your presentation in widescreen (16:9), this is generally the default in PowerPoint. 
  • The Poster session will be held on Tuesday, October 20 from 11:30 – 1:30 (lunch will be provided)
  • Presenters are expected to be present at their poster to discuss their poster during that period.
  • You may set up your poster starting at 3:00 pm on Monday, October 19. Your poster may be left up for the entire conference.
  • Please remove your poster by 5:00 pm on Thursday October 22.
  • Poster Specifications: Each presenter will be assigned a poster board 8 feet wide and 4 feet tall. We will provide you with pushpins or Velcro to attach your posters to the panel.
  • Please include a photo of the individual who will be presenting the poster. This will allow conference participants to locate you if they have questions about your poster

In each presentation room, we will provide:

  • PC Laptop Conference
  • LCD Projector
  • Screen of appropriate size
  • Podium
  • Microphone
  • PPT advancer and laser pointer
  • Internet Access
  • Audio from computer

 To ensure a smooth transition, all presenters are required to use the provided computer.

Presentation Upload:  

Upload your presentation at least 24 hours in advance. UPLOAD LINK

 Please be considerate and submit your presentation on time!

More Information:

Presenter Guidelines
Saskatoon Land Acknowledgement
I felt my lungs inflate with the onrush of scenery—air, mountains, trees, people. I thought, 'This is what it is to be happy.'
Sylvia Plath